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2. A special event permit is required for activities including but not limited to the use of public spaces, such as closing streets, restricting access, hosting large gatherings (50- 100+ people), selling food or merchandise, setting up tents or stages, or using an entire public park. All special events within Lancaster city limits require City approval and the completion of a Special Event Application.

   Please read City Ordinance #2024- 11- 54 governing special events before submitting your application. The completed application and permit fee are due 30 days before the event date. A late fee will apply if submitted after this deadline. Application submission does not guarantee approval.

   The City of Lancaster will review applications, and you will be contacted regarding approval status. Do not advertise your event until you receive official approval. Incomplete applications will not be accepted.

   For questions, call 972-218-1360 or email CommunityRelations@lancaster-tx.com.

4. Applicant Information
   Please complete your information.
6. First*
7. Last*
9. Primary Email Address:*
10. Primary Phone Number*
12. Applicant's Address*
14. City*
15. State*
16. Zip*
20. Organization Hosting Event
    Please complete your organization's information.
22. Name of Organization
23. Applicants Position with requesting organization
25. Organization Address
27. City
28. State
29. Zip
30. Organization Phone Number
34. Basic Event Information
35. Name of Event:*
36. Requested hours of special event*
    Requested hours of special event Start Time

    —

    Requested hours of special event End Time
37. Requested date of special event:*
    Requested date of special event:
39. Event Flyer Upload Here*
40. Brief Description of event*

    Describe your event to the best of your ability in as much detail as possible.

42. Event Address*
43. City*
44. State*
45. Zip*
47. Estimated Number of persons Attending Event.*
49. Name of insurance company
50. Insurance account
51. On-Site Preparation Will Begin:*
    On-Site Preparation Will Begin:

    On-Site Preparation Will Begin:
53. 501c3 Group (Non-Profit Status)*

    1. Yes
    2. No
54. Proof of non-profit status?*

    1. Yes
    2. No
55. Will there be food trucks at your event?*

    1. Yes
    2. No
56. Will any public streets be closed?*

    1. Yes
    2. No
58. Will alcoholic beverages be sold or provided?*

    1. Yes
    2. No
59. Will toilet facilities be provided?*

    1. Yes
    2. No
60. Will merchandise be sold?*

    1. Yes
    2. No
61. If yes to food trucks, please upload health permit
63. Mobile Food Truck Guidelines

    Mobile Food Truck Guidelines

    Mobile Food Truck Inspection Requirements (Required by City Marshal Office)

65. Street Barricades Requested?*

    1. Yes
    2. No
66. If yes, how many barricades?
67. Cones Requested?*

    1. Yes
    2. No
68. If yes, how many cones?
70. Barricades may be checked out, picked up and returned to the Streets Division, Monday - Friday, 8:00 a.m. - 4:00 p.m. at 700 E. Main Street.

    Street Barricade Rental Fee

    1 to 25 barricades: $15.00

    25 to 50 barricades: $30.00

    50+ barricades: Contract services required

    
    

    Street Cones Rental Fee

    1 to 25 cones: $10.00

    25 to 50 cones: $20.00

    50+ cones: Contract services required

    
    

    Barricade Replacement Fee $62.00 per barricade

    Cone Replacement Fee $39.00 per cone

72. * Fire Personnel with ambulance services requested?*

    1. Yes
    2. No
73. If yes, what time will Fire/EMS services be needed?
    If yes, what time will Fire/EMS services be needed? Start Time

    —

    If yes, what time will Fire/EMS services be needed? End Time
74. If yes, why will Fire/EMS services be needed?
76. * Police Officer(s) Visit Requested?*

    1. Yes
    2. No
77. If yes, what time will Police Officers be needed?
    If yes, what time will Police Officers be needed? Start Time

    —

    If yes, what time will Police Officers be needed? End Time
78. If yes, why will Police Officers be needed?
80. * Police and Fire subject to availability due to calls for service
82. Event Location*

    1. Indoor
    2. Outdoor
    3. Both
83. Will food be solicited at your event?*

    1. Yes
    2. No
85. Will animals be involved in the event?*

    1. Yes
    2. No
86. If yes, how many and what types of animal(s)?
88. A permit is required for the following:*

    1. Tent, along with a letter of flame resistance
    2. Signage and Banner
    3. Temporary electrical inspection
    4. Temporary food permit
    5. Port-a-lets
    6. Dumpsters / Trash Barrels
    7. None Listed

    Please check all that apply to your event.
89. If you are requesting dumpsters or trash barrels, how many are needed?
90. *** Reference the City of Lancaster Master Fee Schedule for permit fees at www.lancaster-tx.com.

    Master Fee Schedule

92. Alcoholic Beverages

    Applicants must obtain permit from the Texas Alcoholic Beverage Commission (TABC) when alcoholic beverages will be consumed.

93. Permit from TABC Upload Here*

    Applications submitted without a required TABC license for alcohol will be automatically denied for alcohol sales or consumption. If alcohol is present at the event without proper licensing, law enforcement may issue a citation.

94. Event Site Plans

    A site plan including desired placement of barricades, cones, cookers, food trucks, parking, event items, etc. must be submitted with the special event application for all events.

95. Event Site Plans Upload Here*

    Applications submitted without site plans will be automatically denied until the required site plans are provided for committee review.

97. Site Clean-Up
    Site clean up is the responsibility of the applicant and must be completed immediately after or within 24 hours of the event.
98. Certificate of Insurance (COI)
    Please see sample certificate for minimum limits of insurance requirements.
99. Tents

    Any tent above 10 x 10 requires a permit approved by the Fire Marshal's office. A certificate of flame proofing must be provided to the City.

100. Street Barricades
     Barricades or parked cars should not prevent accessibility by emergency vehicles to the location in the event of an emergency. If possible, the event should take place in a cul-de-sac or dead end street, and not on a through street.
102. Electrical Equipment
     Electrical equipment must be installed, operated and maintained in a manner that does not create a hazard to life or property. All new electrical or related work performed must meet the current codes of the City of Lancaster. All electrical devices must be properly grounded to ensure safe operations. Permits and inspections are required. Extension cords must have overcurrent protection.
103. Neighborhood Notification
     An attempt should be made to notify all neighbors of the block party in order to minimize conflicts. If the block party is to be held in a cul-de-sac, it will be necessary to circulate a petition obtaining the approval of the homeowners residing in the cul-de-sac. The signed petition should be submitted with the application. Parties may not continue past 10:00 p.m. due to the possible disturbance to neighbors.
104. Signage & Temporary Banners
     Non-profit organizations may erect temporary off-premise signs which refer to an activity or function of the organization. Such sign shall not be erected for more than ten (10) days. No sign shall be placed within the City which refers to the activity or function for more than sixty (60) days. Signs shall not exceed six (6) square feet in effective area. City Ordinance does not allow for signage in rights-of-way. NO sign will be allowed within any street median. A permit shall be required for these signs. Non-profit organizations shall be permitted to erect one (1) temporary banner sign at a business location two (2) times per calendar year. Such signs shall be erected a maximum fourteen (14) days for each permit. A permit for such a sign shall not be issued within thirty (30) days of the date that any temporary banner sign was erected at the occupancy. The effective area for such signs shall not exceed (40) square feet.
106. Signature of Applicant Representative*
107. Date of Submittal *
     Date of Submittal
Leave This Blank:


109. 1. Receive an email copy of this form.
110. Email address

     This field is not part of the form submission.

111. Submit Submit and Print

* indicates a required field