Contracts and Procurement

The Purchasing Division is responsible for all City Purchases in accordance with State laws in a most efficient and economical way. The Purchasing Division utilizes www.lancaster-tx.com to broadcast all bids and proposals through free vendor registration.

Fiscal Year 2021 Contracts and Procurement Summary:

Total Procurement and Contract Spending    $9,888,842
Procurement and Contract Spending Per Capita              $240
Publicly Posted Bidding and Contracting Opportunities                  10
Closed Bids or Awarded Contracts                  10
Dollar Amount of Bids Received from Invitations to Bid and Requests for Proposals  $12,908,469
Dollar Amount of Contracts Awarded from Invitations to Bid and Requests for Proposals    $2,888,668

Data Visualization:

In the chart below, the authorized expenditures includes POs and contracts authorized by the Purchasing Division. The POs and contracts are created through various purchasing practices including competitive bidding, three quotes process, sole sources and cooperative bidding. Actual expenditures represent all purchases made utilizing POs and contracts during the fiscal year indicated.

Authorized Expenditure vs Actual Expenditure
Bid Contracts by Type

Documents:

Bid Documents:

Intent to Award Document

Awarded, Competitively Bid Contracts

Vendor Registration Forms and/or Guide

Procurement Manual or Written Purchasing Procedures Document

Glossary of Procurement Terms

Check Registers

Downloadable Contracting Bidding Opportunities and Closed Solicitations:

Other Information:

Links to contracting and procurement statutes Local Government Code:

Local contact information of procurement/purchasing officer (i.e., email or phone number)

Cheryl Womble

Purchasing Agent

Email

Website

Ph: 972-218-1329

Fx: 972-218-3621