Thank you for your interest in the City of Lancaster and welcome to the Purchasing Division.

The Purchasing Division is responsible for overseeing the purchase of all supplies and services within the City. The City has a de-centralized purchasing policy which means departments have the ability to make their own purchases.  However, it is the goal of the Purchasing Agent is to provide assistance to departments for securing materials/services in the most efficient and economical way that adheres to all related Texas purchasing statutes and the internal purchasing policy.

 Contact Information:

Dawn Berry, Purchasing Agent
PO Box 940
211 N. Henry
Lancaster, TX 75146
972-218-1329 Office
purchasing@lancaster-tx.com

Business Hours

Regular business hours are 8:00 AM to 5:00 PM Monday through Friday. When possible the Purchasing Agent practices an open door policy for sales staff, however, as an office of one, it is highly suggested that an appointment be made prior to arrival.

Waiting Area

The lobby area of City Hall is available for vendors. This area may be used while waiting to see the Purchasing Agent or for a bid opening.

Advertising of Bids

Bids are advertised in the Focus Newspaper on Monday, Tuesday, Wednesday, Thursday, Friday, or Sunday.

Purchase Orders

An official, numbered purchase order is the primary method for purchasing goods, services or equipment which obligates the City of Lancaster for payment. All purchases in excess of $3000 must have a purchase order. Delivery – Packing SlipsAll shipments must have a packing slip which references the contents of the delivery, the department, purchase order number, and person ordering.

Tax Exemptions

The City of Lancaster is exempt from Federal Excise, State Sales and Transportation taxes. Taxes that are included on invoices with be short paid and a check mailed with an exemption certificate.